Templates

Templates let you create reusable reply patterns for situations you encounter often—scheduling emails, introductions, follow-ups, support responses, and more. Define a template once, then apply it with a click.

Opening the Templates window

  1. Click the TabMail icon in Thunderbird’s toolbar.
  2. Select Templates.

Creating a template

  1. Click Add.
  2. Give the template a clear, descriptive name.
  3. Add a few bullet instructions explaining when and how the template should be used.
  4. Write the main content of the reply.
  5. Click Save.

Using placeholders

Templates support dynamic placeholders that get filled in when you apply the template:

  • [sender's first name] — Inserts the recipient’s first name.
  • [User Name] — Inserts your name.
  • [Application Website] — Inserts a URL you’ve defined.

Placeholders keep your templates flexible so the same template works across different recipients.

Sharing and the marketplace

Love a template? Share it with the TabMail community. Looking for inspiration? Browse templates created by others and install them with one click.

Sharing your templates

When you share a template, it goes through a review process before becoming publicly available. This helps ensure all shared templates meet our Community Guidelines. Once approved, your template will be visible to all TabMail users in the marketplace.

Community Guidelines

All shared templates must adhere to our Community Guidelines. By sharing, you agree that:

  • Your template is professional, respectful, and your own work
  • TabMail may reject or remove your template at any time
  • You’ll follow all guidelines for quality, safety, and originality

Import / export

  • Export Templates — Copies all your templates as JSON so you can back them up or move them to another machine.
  • Import Templates — Paste JSON to restore templates or bring in templates shared by a colleague.

Last updated: March 30, 2026