Reminders

When you open the chat window, TabMail greets you with a short list of reminders—items that might need your attention today. Think of it as a quick daily briefing before you start chatting.

Where reminders come from

Reminders are generated from two sources:

  • Inbox emails — Messages with clear action items, deadlines, or follow-ups that haven’t been handled yet.
  • Knowledge base — Longer-term tasks or personal notes you’ve saved (e.g., “Follow up with Sarah next week”).

TabMail prioritizes urgent reminders (overdue or due today/tomorrow) and then fills in the rest randomly from what’s available.

Hiding a reminder

If a reminder isn’t relevant, click the “don’t show again” action on the reminder card. That reminder won’t appear in future sessions.

Reviewing and re-enabling reminders

All your reminders—enabled and disabled—live in one place:

  1. Open Prompts from the TabMail popup.
  2. Go to the Reminders tab.
  3. Toggle reminders on or off as needed.

Configuring how many are shown

In Settings, look for the Reminders to Show field (under the Reminders section). Set it to any value from 1 to 5. The default is 3.

Proactive check-ins

In addition to the reminders you see when you open chat, TabMail can proactively reach out to you when something noteworthy happens — for example, when an important email arrives or a deadline approaches. When this happens, the chat window opens with a message from TabMail explaining what caught its attention.

Proactive check-ins are powered by the same reminders and inbox analysis that drive your greeting reminders, but they run in the background so TabMail can notify you without you having to open chat first.

Configuring proactive check-ins

In Settings, under the Notifications section:

  • Enable / disable — Toggle “Allow TabMail to initiate chat in Thunderbird” on or off. Enabled by default.
  • Check-in interval — Set how frequently TabMail checks for noteworthy changes (1–60 minutes, default 5).

If you prefer to only see reminders when you open chat yourself, simply disable proactive check-ins in Settings.

Privacy

Your reminders are stored locally in Thunderbird. When you invoke the agent, reminders are sent for processing but are not retained. You can always disable AI features at any time with a single toggle in your settings. For more details, see Privacy Policy.

Last updated: March 30, 2026